Ashley Smith

Senior Project & Information Co-ordinator @bp

Having worked alongside BP with J P Kenny I was offered the chance to join the West Nile Delta project and work directly for BP on one of the biggest projects within the BP project profile. West Nile Delta was a very interesting project to work on and I gained vital experience with some of the main systems that BP will be using on a global scale in the future. My main duties included:• Ensure WND document management specifications and procedures meet company standards and are implemented and followed by Project personnel at all project locations including Contractors offices.• Ensure all documentation created / received is efficiently uploaded into the WND CIS (Central Information System) SharePoint / ShareCat and distributed appropriately for review and comment. • Manage the document review process within the WND team, ensuring workflows are closed and comments returned to Contractors / Suppliers.• Interface with Contractors / Suppliers to ensure handover of records is achieved on time and meets Company requirements.• Produce weekly document overdue reports to the Project and expedite accordingly.• Act at Project Management Control System Super User and work alongside the Project PMCS Co-Ordinator• Train project personnel on various systems and processes to include ShareCat/ SharePoint and Project Management Control System (PMCS)• Create and maintain ShareCat end user training guidelines.• Ensure all Contractor Document Distribution Matrices are maintained correctly.• Produce and Maintain Project Action Tracking Register• Produce and Maintain Project Management of Change Register• Expediting the response for technical queries / returned comments to ensure deadlines are met.• Ensure all Documents that are issued through the CIS are quality checked and formatted to the highest standard and in line with WND Document Numbering Procedure• Support the WND team in the creation and formal issue of technical documents and reports.