Ashita Shah

About Ashita Shah

I have over 18 years of experience in Executive Assistance, Human Resources, and Office Administration, supporting senior leaders, managing office operations, and handling HR tasks. I am skilled in calendar and travel management, emails and correspondence, recruitment, employee relations, payroll, office management, vendor coordination, and process improvement.I am organized, detail-oriented, and proactive, ensuring smooth support for leadership while keeping office, HR, and administrative operations efficient. I am comfortable using HRIS systems, Microsoft Office, and recruitment platforms, and I work well in fast-paced environments that require multitasking and confidentiality. Administrative SkillsCalendar and schedule managementTravel and expense coordinationDocumentation & record keepingPreparing reports, presentations, and dashboardsVendor and stakeholder coordinationMeeting minutes, follow-ups, and action trackingFile and database management (SharePoint, MS Office, Google Workspace)Process improvement & workflow optimizationEvent/meeting coordination Research SkillsMarket mapping & talent intelligenceCompetitor and industry researchData analysis and reporting (Excel, Power BI, Google Sheets)Candidate profiling & background verificationPreparing talent pipelines and succession mappingKnowledge management & database creation Recruitment SkillsEnd-to-end recruitment (sourcing to onboarding)Candidate engagement & relationship managementExecutive search & headhuntingScreening, interviewing, and assessment coordinationStakeholder management (hiring managers & clients)Negotiation & offer managementDiversity hiring strategies Core Transferable SkillsStrong communication & interpersonal skillsAttention to detail & accuracyTime management & multitaskingConfidentiality & discretion in handling sensitive dataProblem-solving & critical thinkingAdaptability in fast-paced environments

Experience

1. Executive Assistant to Chief Executive Officer Administration

   Summit Area YMCA

   Oct 2025 — Present · Summit, NJ, US

   Provide high-level administrative support to the CEO and Executive Leadership Team- Manage complex executive calendars, schedule meetings, coordinate appointments, and arrange domestic travel and accommodations- Prepare, edit, and proofread correspondence, reports, PowerPoint presentations, agendas, and meeting minutes- Organize, prepare, and distribute materials for Board of Trustees and committee meetings; produce accurate and timely meeting notes- Screen, prioritize, and respond to incoming communications; draft and summarize correspondence on behalf of the CEO- Maintain highly confidential files and records, ensuring data security, accuracy, and discretion at all times- Support cross-functional projects and administrative needs for senior leadership as directed by the CEO- Perform general office administration, including supply procurement, record management, and file organization- Serve as a front-facing representative of the CEO’s office, demonstrating professionalism and a strong commitment to organizational values- Coordinate and manage the YMCA Summit Community Garden, including scheduling, communication, and community engagement.

Education

• University of Mumbai

  Master's degree, Business/Commerce, General

• NMIMS CDOE

  Diploma in Human Resource, Human Resource

  2016 — 2017