Anna Marie Fernandez
Executive Assistant | C-Suite Support & Operations Management
- Role
- Firm Administrator at Swaback
- Location
- Scottsdale, AZ, US
- LinkedIn followers
- 500 followers
About Anna Marie Fernandez
Executive Operations & Administrative LeadershipCoordinated end-to-end support for executive leadership teams, ensuring operational alignment and seamless execution of high-impact initiatives across global business environments.Managed complex domestic and international travel logistics, reducing last-minute bookings by 80% and ensuring cost efficiency through advanced scheduling, vendor coordination, and contingency planning.Oversaw confidential correspondence, meeting preparation, and agenda development to enable executives to focus on strategic decision-making and relationship cultivation.Calendar, Event, & Meeting CoordinationDirected calendar management for multiple senior executives, using a 3-tier prioritization system to minimize scheduling conflicts and maximize productivity.Orchestrated executive and investor events for over 60 participants, managing site logistics, vendor coordination, and itineraries that enhanced stakeholder engagement and organizational presentation.Streamlined meeting execution by curating agendas, preparing briefing materials, and issuing detailed post-meeting action summaries that improved accountability and follow-through.Operational Efficiency & Process OptimizationDeveloped and implemented onboarding and travel procedures that improved efficiency and satisfaction for new hires and traveling executives.Processed multimillion-dollar commission payments through Realcore and QuickBooks, ensuring accuracy, timeliness, and compliance with financial reporting standards.Enhanced workflow efficiency by automating administrative tasks, improving record-keeping systems, and integrating cross-departmental communication processes.Vision for the FutureI’m committed to empowering executive teams through structured organization, proactive planning, and clear communication. My goal is to continue supporting leaders who drive innovation and impact, while enhancing operational efficiency, fostering collaboration, and strengthening the connection between strategy and execution.
Experience
Firm Administrator
Mar 2026 — Present · Scottsdale, AZ, US
Education
University of Arizona
B.S., Family Studies
1986 — 1991
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