Anessa Alvarado

Accounting Intern @Keystone Homes

Scottsdale, AZ, US

Accounts Payable (AP) Coordinator- Collecting W9 forms from vendors and subcontractors- Creating AIA templates for vendor use- Processing invoices accurately and in a timely manner through inBuild- Ensuring proper and complete conditional and unconditional waivers accompany each invoice submission- Requesting additional back-up from trades for any stored materials, as needed by the bank- Working with vendors and construction team to resolve billing discrepancies- Managing shared accounting email inbox, when needed- Maintaining organized files and records- Handling year-end 1099 reporting and compliance.• Insurance Certificate Coordinator- Reviewing insurance certificates to verify compliance with company requirements- Coordinating with vendors and subcontractors to ensure up-to-date insurance coverage.• Front Desk Receptionist- Greeting visitors and directing them to appropriate personnel- Answering incoming calls and directing them to the appropriate departments or personnel- Managing inquiries and providing basic information about the company and its services.• Administrative Assistant- Making follow-up calls for ongoing projects- Managing office supplies and miscellaneous purchases, as needed for BFR communities- Assisting in the preparation of change orders and contract documents- Scanning and logging preliminary lien notices- Preparing reports on assigned projects, as required for rebate reporting- Completing miscellaneous tasks, as requested by Controller.