Amanda Barlow

Legal Practice Assistant @White & Case LLP

London, GB

I completed an overseas secondment in the White & Cases Manila office where I created and implemented a training programme for the team of Manila based Remote Assistants who support Office Operations and Business Services Directors based in various W&C offices globally.I work for 5 Partners, including the Global Co-Head of Capital Markets, Global Head of Derivatives and Global Head of the Financial Institutions Industry Group, always prioritising workload to suit time zones and business needs- Organising complex travel itineraries and related visas, bookings and expenses- Coordinating conflict searches, opening new matters, creating Engagement Letters and monitoring compliance- Supporting Fee Earners with BD including preparation of pitch and pricing documents and presentations, event booking and management, venues etc- Time recording; billing and credit control; producing standard financial/time reports; requesting payments through Accounts Payable- Managing email inboxes and diaries; using own initiative to manage schedules; arranging meetings and all associated administrative processes (meeting rooms, VC and virtual facilities, invites etc.) across multiple time zones- Maintaining contacts on InterAction and related marketing opportunities- Liaising with internal Business Administration, IT and Front of House teams- Managing the production of documents by the Document team, checking returned work before passing to Fee Earners, undertaking minor amends; typing urgent/confidential correspondence; produce and maintain Excel spreadsheets- International conferences and related arrangements including training records- Assisting with confidential HR matters such as Fee Earner appraisals, lateral hires, graduate recruitment and summer associates - Coordinating corporate events, team events, virtual away days, annual leave requests etc.I am the Events Lead and proud LBGT+ ally of the Spectrum Commitee.