Amanda Freitas
Executive Assistant, Office Services and Human Resources Coordinator @Venus Aesthetic Intelligence
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WORK HISTORY
Executive Assistant, Office Services and Human Resources Coordinator @Venus Aesthetic Intelligence
Toronto, ON, CA
As an Executive Assistant, Office Services & HR Coordinator at Venus Concept, I provide high-level administrative support to senior leadership, ensuring seamless daily operations across executive, office, and HR functions. I manage complex calendars, coordinate meetings and travel, and prepare a wide range of business documents and reports to enhance executive productivity and time management.I serve as the first point of contact in the Toronto office, overseeing front desk operations, vendor communication, building access, and the organization of incoming and outgoing mail. I ensure office supplies and shared spaces are well maintained, contributing to a smooth and professional office environment. Additionally, I manage relationships with service providers, including our corporate travel partner, and process related invoices in collaboration with the Finance department.In the HR function, I support key processes such as onboarding and offboarding, HR communications, and organizational chart updates. I maintain the Learning Management System and oversee engagement initiatives through the Toronto Social Committee. My role involves handling confidential information with discretion, supporting strategic planning, and continuously looking for ways to optimize workflow and cross-functional collaboration.
EDUCATION
Fleming College
Postgraduate Degree
Greystone College
Bachelor's degree
Universidade de Taubaté
Degree in Technologist in Management of Human Resources
ILAC International College
Sales and Marketing Diploma
Universidade de Taubaté
Degree in Business
ABOUT AMANDA FREITAS
As an Office Manager with over a decade of experience in providing exceptional administrative and executive support to high-level clients and organizations, I am passionate about optimizing efficiency and contributing to the success of my clients and teams. My forte lies in deploying multitasking abilities, proactive communication skills, and meticulous attention to detail to streamline operations and enhance productivity. Currently, as an experienced support expert, I have remotely supported clients across diverse continents, managing calendars, scheduling appointments, handling correspondence, and executing various administrative tasks with precision. I thrive on orchestrating optimized communication, resource management, and conflict resolution, resulting in exceptional client satisfaction rates. In addition to my administrative prowess, I have a proven track record in human resource support, where I have supported multiple HR processes, developed and implemented compensation strategies, conducted research on global HR trends, and provided guidance and support to management and employees on HR-related matters. My ability to automate information retrieval processes and streamline HR functions has significantly contributed to organizational success. I am known for my strong communication skills, empathy, problem-solving ability, attention to detail, and patience. I take pride in fostering inclusive environments, promoting cultural integration, and resolving issues promptly to maintain high levels of satisfaction. If you\'re seeking a dedicated professional with a passion for optimizing efficiency and contributing to organizational success, let\'s connect!
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