Alexandra S.

Senior Meeting and Event Manager @American College of Physicians

Philadelphia, PA, US

Plans and monitors various high profile components of the Internal Medicine Meeting (IMM), Board of Governors Meetings, Leadership Retreat, Post Graduate Courses and other ACP meetings and events that range from attendees • Responsible for researching venues and the solicitation, review and final decision on bids for IMM and other annual meetings and events• Oversees the review of future IMM locations and tracks changing specifications and space needs• Primary contact for the IMM Convention Center, AV team, catering company, security provider, first aid provider, florist, childcare provider and other suppliers• Arranges all site visits and pre convention meetings and maintains positive relationships with city/national contacts, sales teams and vendors• Designs the overall layout of space and room assignments for IMM to fit evolving criteria• Collaborates with Executive Office staff in the planning and execution of the Opening Ceremony, Plenary, Convocation and related high profile events at IMM• Oversees the creation and distribution of the IMM Emergency Response Plan • Primary contact for all Internet, Wi-Fi and live steaming arrangements for IMM• Prepares and monitors IMM Administrative and Opening Ceremony/Convocation budgets• Collaborates with Department Director on the IMM new events team• Responsible for obtaining proposals, site selection, contract negotiation, budget planning, accommodations, executing logistics and managing invoices for fall and spring Board of Governors Meetings• Maintains historical data for each event to inform future site selections and event modifications • Experience working in hybrid and virtual event environments

Manhattanville College

Bachelor of Arts

Marist College

Master of Arts (M.A.)