Alec Sherman

Executive Assistant @U.S. Department Of The Interior

Washington, DC, US

Functioned as the Executive Assistant in the Secretary’s Scheduling and Advance Office and was responsible for the efficient operation of the office, including supporting the needs of the Director of Scheduling and Scheduling Advance team, communicating with the trip teams and DOI offices, assuring that all necessary trip preparations are in place, and assuring the appropriate follow-up and reconciliation actions are taken.• Worked with the Secretary’s travel agent office to develop proposed itineraries forupcoming trips. Maintained continuous communications with the Director of Schedulingand Advance trip plans coalesce, refining schedules and arrangements to meet theSecretary’s needs and the needs of staff and officials traveling. Reviewedfinal arrangements to assure that they meet the Secretary’s business needs. • Attended meetings as requested by the Director, takes notes and keeps a record of allcommitments made and/or reports requested. Followed up and reports the status of thesemeetings.• Prepared travel authorizations and travel vouchers in accordance with FTR, DOI and OSpolicies. Assured that all necessary documentation is provided, particularly to supportcomplex events and schedules.• Provided feedback to the Director of Scheduling where plans may need to bechanged to maintain compliance with the Federal Travel Regulations (FTR) and DOIpolicies.• Executed special assignments of a highly difficult and responsible nature whichfrequently required searching for and obtaining data, facts, and information for use of theDirector in reaching conclusions and making judgments.• Served as a central point of contact on assigned project administrative matters.Researched DOI policies, procedures, and regulations to ensure proper response torequests for guidance and information. Provided information and take appropriate actionon administrative matters consistent with established policies and procedures.