Ajay

About Ajay

Dependable experience in office administration. Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Hardworking and reliable individual proficient in Facilities. Skillful in reviewing and verifying invoices, organizing special corporate events and activities and managing office calendar. Time management and problem-solving abilities. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.SKILLS- • Administration Facility Management • Physical Security and Manpower (Housekeeping and Pantry) • Vendor Management (Agreement, Renewal, New on board vendor Setup) • Vendor Negotiation • Space Planning • Lease Management (Agreement, Renewal, New Office Setup) • Procurement • Budgeting & Provisioning Expenditure, Matrices, KPI, FSM, • Relocation of Employees• Transportation, Cabs and Hotel Bookings• Infrastructure Set up • Asset Management • Petty Cash Management• Event and Parties • PR/PO, Invoices and Billing • Courier, Stationary and Printing • Office Inventory (Consumables HK, Pantry and Stationary Materials) • Recurring Repair and Maintenance, CCTVs.• Crisis Management

Experience

1. Senior Administration Officer

   Oxford University Press

   Oct 2023 — Present · Noida, IN

   Admin & Facilities Strategy: Design and implement administrative systems, processes, and procedures for 8 PAN India locations (owned, leased, and customized co-working offices; approx. 1L sq ft).Office Administration & Facility Management: Oversee all aspects of office administration, infrastructure, and facility management to ensure a productive work environment across IndiaVendor Management: Deploy and manage vendors for daily operations, including physical security housekeeping, and pantry services at all officesResponsible for cost-effective purchasing and inventory management PAN IndiaManage domestic and international logistics (in & out) for all officesHandle end-to-end SAP PR/PO, GRN, petty cash, invoices processing, and payments tracking for all locationsMonitor and control admin budgets and expenditures, comparing planned vs. actualsMaintain expenditure sheets, KPIs, weekly governance, monthly IFM, rentals, security, and transport cost dashboardsOrganize employee engagement eventsManage new, renewal, and termination of lease and vendor agreements PAN IndiaOversee asset management for all officesEnsure physical security and conduct fire safety and evacuation drillsManage bookings for senior leadership (MD, Directors, foreign delegates)Arrange cabs, hotels, Visa, travel as per company policy for employees nationwideDevelop SLAs and SOPs for all admin vendors to ensure smooth operationsHandle utility payments and maintain relationships with local authoritiesManage workstation allocation, ID cards, and visiting cards for joining and exiting employeesTrack AMC/CAMC for preventive maintenance, health SafetyPlan space for business growth and new team requirementsCoordinate relocation of employee household goods and office assetsEnsure compliance with Shop Act, Establishment, Trade License, ISO, and other statutory requirementsManage legal notices and summons for all officesProvide Adhoc Services administrative support and services as required

Education

• Maharishi Dayanand University

  Master of Business Administration (MBA), HR

  2009 — 2011

• Delhi University

  Bachelor of Arts (B.A.), Economics

  2005 — 2008

Skills

• Facilities Management
• Administration
• Human Resources